Template
Receipt templates
A receipt is proof that money changed hands.
Download the template
Download everything
Blank and worked example, in Word and PDF, in one ZIP file (427 KB).
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Useful extras if you are printing and using this template regularly. The pictures are our own free designs, not the Amazon products.
Duplicate receipt book
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How to use it
- Download the Word or PDF version and save a copy as your master.
- Give the receipt a unique number and add today's date.
- Fill in who paid, who received the money, what it was for and the amount.
- Tick how it was paid, and write any balance still owed.
- Sign it, give the original to the payer and keep a copy for your own records.
About this template
This free template gives you a clean, one-page payment receipt with space for the payer, the person receiving the money, what the payment was for, the amount, how it was paid and any balance still owed. It suits sole traders, clubs, landlords, tutors and anyone who takes a deposit or part-payment. Download it as Word to fill in on screen, or as a PDF to print and write by hand. A filled-in worked example shows how a finished receipt looks, so you can copy the layout with confidence.
Questions
Is this receipt the same as an invoice?
No. An invoice asks for payment. A receipt confirms that payment has been made. If you need to ask a customer to pay, use our invoice template instead.
Can I use it for part-payments and deposits?
Yes. Write the amount received in the amount box and the remaining amount in the balance line, so both sides can see what is still outstanding.
Do I need to keep copies?
Keeping a copy of every receipt you issue makes your records easier to check later. GOV.UK has guidance on the records businesses should keep.
Can I edit it before printing?
Yes. The Word version is fully editable, and every label can be changed to suit your own business.
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