Template
Meeting agenda templates
An agenda tells everyone why they are meeting and what will be covered, so the meeting starts on time and stays on track.
Download the template
Download everything
All 2 versions, in Word and PDF, in one ZIP file (857 KB).
More free templates from elsewhere
Free resources from other websites - we check these links regularly.
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Committee agenda template (Word)
Opens on Loughborough University
(external site, opens in a new tab)
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Board meeting agenda template (Word)
Opens on OSCR (Office of the Scottish Charity Regulator)
(external site, opens in a new tab)
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Board agenda template (Word)
Opens on NUS Connect
(external site, opens in a new tab)
How to use it
- State the purpose of the meeting in one sentence.
- List the items in order of importance, with the key items early.
- Give each item a lead and a time allowance.
- Add any reading or preparation people need.
- Send the agenda at least a day before the meeting, then use it to run the session.
About this template
Choose the simple agenda for regular team meetings, or the timed agenda for workshops and longer sessions, with start times, owners and the outcome you need from each item. Both download as editable Word files and print-ready PDFs, with a filled-in example. They are free to use for work, clubs, committees and community groups.
Questions
How long should a meeting agenda be?
One page. If it will not fit, the meeting is probably trying to cover too much.
Who should write the agenda?
Usually the chair or organiser, with suggestions from the people invited.
Should I include times?
Yes, for longer meetings. Times keep discussion moving and show people what to expect. For short meetings, a list of items may be enough.
Can I use it for online meetings?
Yes. Add the call link in the location box, and send the agenda with the invitation.
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