Template
Wedding table plan templates
Two free wedding table plan templates.
Download the template
Wedding guest list and table numbers
Download everything
All 2 versions, in Word and PDF, in one ZIP file (843 KB).
Buy a durable version
Useful extras if you are printing and using this template regularly. The pictures are our own free designs, not the Amazon products.
Wedding table number cards
View on Amazon - Wedding table number cards (affiliate link, opens in a new tab)
Some links are affiliate links - we may earn a small commission at no cost to you. As an Amazon Associate I earn from qualifying purchases. How affiliate links work
How to use it
- Write down every guest on the guest list sheet, with meal choices and any dietary needs they have told you about.
- Check the venue for the number of tables and how many people sit at each.
- Place the top table first, then families and friends who know each other.
- Write the names on the table plan in pencil and move people until it works.
- Add the table number to each guest on the list, and send the final list to the venue.
About this template
The table plan has a top table and seven tables with ten places each, so you can see the whole room on one landscape page. The guest list sheet is for tracking each guest's table, meal choice and dietary notes, which you can pass to the venue or caterer. Fill them in together: draft the guest list, then place people on tables. Each has a blank version and a worked example with a made-up wedding. Both download as Word and PDF, free.
Questions
How many guests are on each table?
The plan has ten places per table. Tables of eight to ten are common, but your venue will tell you what fits the room.
What if my top table is a different shape?
Use the top table box for the names in order, left to right, and add a note about the layout.
Can I change the number of tables?
Yes, in the Word file. Copy or delete a table box. For more than 80 guests, print a second page.
Are the names real?
No. The couple, guests and venue are all made up for the example.
Related templates
Seating chart templates
Party invitation templates
Budget planner template
Weekly planner templatesFree, no sign-up. Edit the Word file or print the PDF. All templates