Template
Project plan templates
Two free project plan templates you can use for a work project, a club event or a home renovation.
Download the template
Download everything
All 2 versions, in Word and PDF, in one ZIP file (849 KB).
More free templates from elsewhere
Free resources from other websites - we check these links regularly.
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Project initiation document (QSIR)
Opens on NHS England (QSIR tools)
(external site, opens in a new tab)
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Project plan template, full version (Excel)
Opens on Kent Community Health NHS Foundation Trust QI
(external site, opens in a new tab)
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Project plan template, short version (Excel)
Opens on Kent Community Health NHS Foundation Trust QI
(external site, opens in a new tab)
How to use it
- Write the aim in a sentence: what will be different when the project is finished?
- List the tasks in the order they need to happen and give each one an owner.
- Add due dates, or shade the weeks on the timeline version.
- Note the main risks and what you would do if they happened.
- Review the plan at a regular time, such as every Monday, and update the status column.
About this template
The one-page plan sets out the aim, the tasks with owners and due dates, and the risks. The timeline plan puts the tasks on a ten-week Gantt chart so you can see what overlaps and when the milestones fall. Each has a blank version and a worked example based on a fictional cafe website project. Both download as Word and PDF, free, and the timeline is landscape so it prints clearly on A4.
Questions
Which version should I choose?
Use the one-page plan when you mostly need a task list. Use the timeline version when several tasks overlap or you need to show dates to other people.
Can I change the number of weeks on the timeline?
The blank has ten weekly columns. Edit the Word file, or print two sheets and join them for a longer project.
Do I need project management software?
Not for a small project. A printed plan on the wall is often enough, and the Word file can be updated as things change.
Is the example a real project?
No. The cafe and the people in it are made up, so replace every detail with your own.
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