PosterTemplate

Template

Letterhead templates

Two free A4 letterheads in Word and PDF.

Letterhead (business), worked example, page 1 of the template

Letterhead (business)

Blank:Word PDF
Example:Word PDF
Letterhead (personal), worked example, page 1 of the template

Letterhead (personal)

Blank:Word PDF
Example:Word PDF

Download everything

All 2 versions, in Word and PDF, in one ZIP file (832 KB).

Download all (ZIP)

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Useful extras if you are printing and using this template regularly. The pictures are our own free designs, not the Amazon products.

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How to use it

  1. Download the Word file and replace the business or personal details at the top.
  2. Save a copy as your master letterhead and keep the original unchanged.
  3. Write each letter on a fresh copy, replacing the placeholder text in grey.
  4. Print on plain white paper at 100% scale, or on better paper for important letters.
  5. If you trade as a limited company or partnership, check what your business letters must show on GOV.UK.

About this template

The business version has a bold name across the top, a tagline, and a shaded contact strip for your address, phone, email and website, with a ready-made layout for the letter below it. There is a space at the foot for company details if your business needs to show them. The personal version keeps it simple: your name and address on the right, then the letter. Both come blank and as a worked example letter, so you can copy the structure. Everything is editable in Word.

Questions

Can I add my logo?

Yes. Click at the top of the Word file, choose Insert, then Picture, and size it to sit beside your name. Keep the file small so the document stays quick to open.

Should I send letters as Word or PDF?

Send a PDF. It keeps the layout and fonts the same on every device and stops the recipient editing your letter.

What goes in the company details line?

That depends on how your business is set up. GOV.UK explains what limited companies and partnerships must show on letters and other paperwork.

Is it suitable for email?

Yes. Paste your letter into the Word file, save as PDF and attach it, or use the header block as a signature layout.

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